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Reduce Risk During Onboarding with Strong Supplier Data

Leanne Strickler
Published February 06, 2023


When onboarding new suppliers, risk mitigation is a critical component of the process. By collecting the right supplier data, you can streamline the onboarding process and minimize the risk of doing business with new suppliers.

By identifying potential red flags early in the pre-qualification and selection process for new suppliers, you can avoid costly problems down the road. By gathering and verifying supplier data before onboarding suppliers, you can be sure that you’re dealing with legitimate businesses that pose little risk to you.

Benefits of Supplier Onboarding

Supplier onboarding is a critical process for organizations seeking to mitigate risk and protect their brand. By properly vetting new suppliers, you can reduce the chances of entering into a bad relationship that could hurt your business.

There are a number of benefits to be gained from a successful supplier onboarding process. The most obvious is that it can help you avoid doing business with unscrupulous or unreliable suppliers. But it can also help you ensure that your suppliers are compliant with your organization’s standards, and that they have the necessary resources in place to meet your requirements.

Additionally, a well-run onboarding process can help you build better relationships with your suppliers and create a more collaborative working environment. This, in turn, can lead to increased efficiency and cost savings for your organization.

For a deeper dive into supplier onboarding, check out this article.

Different Types of Supplier Data and Their Benefits

There are different types of supplier data that you can use to enhance your risk mitigation process.

Some of this data is publicly available, such as a company’s registration information or financial data. Other data is more difficult to obtain, such as bankruptcy information, or information on past compliance issues. This information is very valuable in assessing a supplier’s risk, and can often be obtained via an Experian Business Report.

The benefits of using this data are twofold. Firstly, it gives you a better understanding of the risks associated with a supplier. Secondly, it helps you to make more informed decisions about whether or not to do business with them.

The key is to use as much data as possible, and to combine it with your own knowledge and experience in order to make the most informed decision possible.

Need tips for fixing and managing your supplier data? Check out this article.

Developing a Risk-Mitigation Strategy

One of the biggest reasons onboarding is so important is because it’s one of your strongest lines of defense against exposing your company to potential risk. You need to develop an onboarding strategy that will allow you to assess and understand the potential risks of doing business with a new supplier.

Setting up a system and identifying the risk factors that are most important to your company ahead of time will help guide your selection and onboarding processes. Some of the factors you will need to consider include:

– The supplier’s financial stability

– Their track record in terms of quality and compliance

– The potential for supply chain disruptions

– The supplier’s ability to meet your delivery requirements

– The security of your proprietary data

Once you have a good understanding of any risks a supplier may pose, you can put measures in place to help mitigate those risks. This might include requiring the supplier to undergo additional due diligence, or putting specific contracts in place that protect you in the event of a problem.

Here’s a step-by-step article to help you develop a supplier risk management strategy.

Evaluating the Risk of a New Supplier

Once a new supplier has been identified, it’s important to ensure that they pose as little risk to your company as possible. The best way to do this is by leveraging supplier data when evaluating the risk of onboarding a new supplier. This data can include current and past financial performance, customer feedback, and past business dealings.

SupplierGATEWAY’s Supplier Onboarding Portal makes it easy for you to quickly collect crucial information about potential suppliers. You can quickly and easily ask potential suppliers for their documents and certifications upfront, allowing you to review and evaluate their risk profile before onboarding them into your supply chain. This means you can feel confident in the decision you’re making when bringing on a new supplier.

You can also customize your onboarding workflows depending on the type of supplier you’re onboarding. By creating custom workflows based on criteria like industry, you can save both your suppliers and your company time by asking questions that are relevant and gathering data that’s pertinent to that specific supplier’s industry. You wouldn’t ask a tool and die supplier about their agricultural certifications, after all.

Using SupplierGATEWAY’s Tools to Automate Onboarding and Risk Mitigation

You can use SupplierGATEWAY’s tools to automate your supplier onboarding and risk mitigation process. Our Supplier Onboarding Portal lets suppliers self-service their entire onboarding experience, making it easier and more efficient for them to complete the required documentation and provide the necessary data quickly. Our automated risk assessment tools quickly assess a supplier’s business integrity, financial soundness, and creditworthiness.

The SupplierGATEWAY platform also helps you stay on top of compliance monitoring, supplier credentials, and more by sending out automated alerts to your suppliers when their documentation is going to expire or when other acknowledgements need to be reviewed and signed. Keep all important documents in our intuitive Compliance Document Center, and stop wasting time digging through paperwork. 

Mitigate Risk During Onboarding with an Onboarding Portal

One of the questions we get asked a lot is how to best leverage supplier data to mitigate risk when onboarding new suppliers.

The answer is simple: use data optimization and automation technology to quickly gather, organize, and validate supplier data. By doing so, you can ensure that high-risk suppliers are quickly identified and monitored should you choose to engage with them, or filtered out completely if they don’t meet your company’s qualifications. 

At SupplierGATEWAY, we understand the importance of mitigating risk during onboarding. That’s why Our Supplier Onboarding Portal, part of our Enterprise Supplier Data Management Platform, allows suppliers to self-service their entire onboarding experience with minimal disruption. Companies that use our portal report that their onboarding processes, which used to take weeks, now often only take hours. Stop chasing down supplier paperwork and start saving time and money.


When it comes to mitigating risk during the onboarding process, having accurate and up-to-date information on your suppliers is essential. By leveraging supplier data management software like SupplierGATEWAY, you can streamline the process of data collection and verification, and minimize the risk of doing business with unqualified suppliers.

When you’re ready to reduce risk and streamline your onboarding while saving time and money, schedule your demo.